Appropriations Request Form Appropriations Request Form

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The purpose of senate appropriations is to assist qualifying student organizations with the funding of events.  For the purpose of senate appropriations, student organizations are any currently registered student organizations with the Office of Campus Life who are in good standing with the Univeristy.  This does not include departments on campus who receive student fees or institutional funding from other sources.  Examples of qualifying organizaitons can be found at https://www.enmu.edu/greyhound-life/student-involvement/student-organizations.

We appreciate your interest in Student Government and your submission of this request. We look forward to serving you and our student population. Please understand that not all requests for appropriations will be funded. In addition, funding is distributed on a "First Come, First Serve" basis until funding source(s) are depleted.

Appropriations Request Forms and associated documents must be submitted at a minimum of five (5) business days prior to a Student Senate meeting in order to be included on the meeting agenda. Items not included on a meeting agenda will not be considered and will be pushed to the next regularly scheduled meeting date. Additionally, such requests must be approved by the Legislative Branch (Student Senate) at a minimum of three (3) days prior to the requested funding date to allow for necessary processing. Our recommendation is that entities submit Appropriations Request Forms and associated documentation seven (7) business days prior to a Student Senate meeting and fifteen (15) days prior to the requested funding date. Please do not procrastinate, this is one of the most common mistakes associated with appropriations requests.

Failure to abide by the following guidelines, rules and/or deadlines may be grounds for the rejection of this appropriations request.

  1. Incomplete, inaccurate, or late submissions will not be considered.
  2. The following attachments must be included with this document:
    • specific, detailed, and itemized breakdown of how funding will be utilized;
    • list of all members attending event and associated cost per member; and
    • a signed letter of support from department head and/or advisor regarding the proposed funding with current contact information.
  3. A representative must be present at all Student Senate meetings during which time the request is being discussed and until the time the matter has been brought to conclusion before Student Senate.
  4. Requestors and their associated organization(s) agree to give ENMU and/or Student Government representatives unrestricted access to audit any on or off campus account used to facilitate funding distributions or transfers.
  5. Approved funding will only be distributed to university accounts. It will be the responsibility of the entity receiving funding to draft any requisitions related to purchase order(s) or issued check(s) associated with such funding. If your organization does not have an account, the Application for Account form will need to be completed and submitted to the Business Office.

Please direct any and all questions to the attention of the Student Body Vice President (President of Student Senate) at hannah.stout@enmu.edu.

 

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